Posted on 06/28/22

The Ultimate Guide To Car Transport Bill Of Lading

The Ultimate Guide To Car Transport Bill Of Lading

You need to understand what a bill is and how to get one when you transport your vehicle. It is a vital document for the car transport industry. It's a key document in the car transport industry.

Before shipping your vehicle you need to understand the terms and conditions for transporting it.

A bill of lading is a document that must be signed before the car can be transported. This is an important document you need to keep for the records of your vehicle.

A bill of lading, or a receipt for goods (your vehicle), being shipped is what you need. The bill of lading also contains a description of goods, including their condition at delivery and address.

We have provided all necessary information below to help you better understand the bill of lading. Continue reading!

What is a Bill of Lading and How Does It Work?

The bill of lading (or a BOL) is a document used by the shipping company to prove that it has the right and authority to transport the goods. A BOL can also be used as proof that the goods were delivered at the location specified.

No matter what method of transportation, this document must be included with any shipped product. BOL must be signed by the person authorized by the shipper, carrier, and receiver.

The bill of Lading in Car Transport is a document that outlines the terms and conditions between you, the transport company, and which vehicle transport you will use. It is a legal contract. It is required that an auto transport company prepare it prior to shipping. It must be copied for the shipper as well as the driver.

A bill of lading can be used to track things and prove you have received something. A bill of lading, which is used in shipping, is a document that the recipient (or his agent) signs to confirm that the goods have been received. The bill of lading will be required by insurance companies if anything happens to the vehicle. It is, therefore, a useful thing.

Six Types of Information Your Bill of Lading Should Have

You must include six pieces of information on any bill of lading that is used for car transportation. This information is required for the shipper and transporter as well as the insurance company. This information will be useful if the transporter meets a police officer or weigh station inspector during shipment.

Below are six things you should include in your bill of lading.

Information about the Driver and Shipping Company

Every document relating to auto transport must include header information.

BOL should contain at least the company name, business address, carrier's ID number, valid contact number, and driver's details.

Let's say you have to use another motor carrier during transport. It is a good idea to list the names, addresses, and telephone numbers of any other motor carriers you use during transport. This will allow your carrier to contact them in an emergency.

Take, for example:

If you are transferring your car to another transporter, the vehicle must also include information about other transporters.

Information about Pickup and Delivery

The pickup and delivery addresses should be listed on your Bill of Lading along with the exact pickup time and pickup location.

To make it easier for the receiver, please include contact information such as a telephone number. You should note that leaving any section blank could cause delays or cancellations. Make sure you verify all details.

General Information

This section should contain all relevant information about the car being shipped. This section should include the make, year, VIN, weight, and model.

These are the general details for your car:

  • Type of vehicle
  • Vehicle color
  • Its year of manufacture
  • Your license plate number
  • VIN (Vehicle Identification Number)

The condition of the vehicle

Before you load your vehicle onto the truck, both you and the driver must inspect and document the condition. Before shipping, you should note any physical damage to your vehicle.

This will protect both you and your carrier from false claims and prevent damage to your vehicle during transport.

Terms and Conditions

BOLs must include information regarding payment. This includes details about the payment due and how it will be paid. It is also important to understand the terms and conditions of transport.

It also includes the responsibility of the third party, the carrier, and the address where the money must be sent.

These clauses should be understood and read carefully. This will allow you to understand your responsibilities as an owner and what to expect of everyone involved in transport.


The last and most important step is to have the BOL signed by both the driver as well as the shipper. This makes the document official. If something goes wrong, insurance companies, legal authorities or law enforcement authorities may question the authenticity of the document without both signatures.

Did you know? A BOL can be used to make sure your car arrives on time.

A sneak peek at the types of Bill of Lading

There are many types available in bills of lading. Below are some examples:

  1. Straight Bill of Lading
  2. Bill of Lading
  3. Through the Bill of Lading
  4. Bearer Bill of Lading
  5. Clear Bill of Lading
  6. Bill of Lading on-board
  7. Received-for-shipment Bill of Lading
  8. Multimodal or combined transport Bill of Lading
  9. Dirty Bill Of Lading

Let's now discuss each type of BOL one at a time below.

Straight Bill of Lading

It is a document that identifies who is responsible for the delivery. The BOL can only be delivered by the responsible party. The responsible party can only take delivery. They are not allowed to transfer the BOL to anyone else.

Order Bill Of Lading

A common type of BOL is the Order Bill of Lading. It is required for all ocean-related shipments. It can be issued to the consignee's name or order. They can also request that the BOL be given to another person by endorsing the application.

Sometimes, documents are sometimes transferred to another person by order BOLs. If the document is transferred to another person, the title will be for them.

Through the Bill of Lading

This legal document allows the cargo to be delivered directly from one location to another. The paper can be used to make it easier to transport the cargo across international and domestic borders. It shows that both the receiver and the carrier have accepted responsibility for the cargo.

Bearer Bill of Lading

The cargo owner is identified by a bearer bill-of-lading. Due to safety concerns, a bearer BOL (bearer bill of lading) is the least frequently used document. You can transfer the title of the bearer BOL as it is a negotiable item.

Clear Bill of Lading

A clean bill indicates that the cargo is in good condition. It is therefore not permissible to mention that the cargo or its contents have any defects.

Bill of Lading on-board

Shipped BOLs are a confirmation that cargo is aboard and make the shipowner responsible.

Received-for-Shipment BOL

An agent or middleman sends the received-for-shipment BOL to the carrier. This confirms that the shipments were received but must be loaded onto the ship.

Multimodal Bill Of Lading

Multimodal, also known as combined transport bills of lading (or multimodal), allows cargo to be transported in many ways. The shipper benefits from this BOL because they have more options to get their cargo from A to B.

Dirty Bill Of Lading

A dirty bill of lading states that cargo has been damaged in some way. This document allows the shipowners to indicate whether the cargo has been damaged in any way.

Inclusion of Bill Of Lading Purposes

  1. The standard straight bill is used to document the agreement between shipper and carrier.
  2. The contract between the consignors and carriers will be mentioned on the bill of lading.
  3. The BOL verifies that the goods ordered match the description received. The BOL is usually signed by the carrier to confirm that the goods were received in good condition.
  4. It will be used by the customs broker to match the commercial clearance paperwork once it is completed. It will also help to ensure that all goods on the truck have been declared.

What is an (eBL), Electronic Bill of Lading

Electronic bills of lading are a more modern way to manage bills of lading.

The eBL does the same functions as a regular bill-of-lading but it is faster, more secure, and more accurate.

Important documents, such as bills of lading, that give information about the shipment and delivery of goods are called bills of lading. These documents can be electronically transferred using an EBL. This allows for faster communication among all parties in the supply chain.

The Electronic Bill of Lading: 4 Benefits

These are just a few of the many benefits that electronic bills of lading offering, which support their frequent use.

  • It can reduce document transportation cost.

Digital documents can be used to eliminate the need for documents to be transported in the supply chain.

It is becoming more popular to use the cloud for digital document transfer. Because blockchain technology allows users to share documents, it is becoming more common. This method is also cost-effective as the parties don't have to pay for document transportation. This method can save you time and take only minutes, instead of weeks.

  • Increase reliability and cash flow

Sometimes, paper bills of delivery don't arrive on time. This can lead to costly delays.

The digital equivalents can be transferred faster so even if the time period is short, cargo can still be released on time without the need for a letter of indemnity. It allows for faster payments and efficient cash flow management.

  • It enables rapid document transfer and ensures business continuity

It can be very costly to replace your bill of lading if it is damaged. You might need to quickly get a replacement if your bill of lading is damaged. This can lead to significant delays and issues for businesses.

eBLs can be stored in digital formats. You can store them in digital formats, either on the cloud or on a network of blockchains. They are always accessible and can be traded easily. Electronic bills of lading are faster and more secure.

  • It reduces vulnerability to loss, forgery, and fraud, and improves security

An electronic bill of lading can be stored in digital format. They are digitally signed, encrypted, and stored in digital formats. This means there are no chances of the document being forged or stolen.

Transactors will be able to enjoy greater security and privacy by using eBL instead of paper. It is also easier to track and manage all eBL activities. These include:

  • Notifications
  • Transfer of title
  • Amendment
  • Surrender
  • Switch to paper

Electronic documents are more difficult to counterfeit or alter than paper documents.

The Bill of Lading and Other Common Bills in the Auto Transport Industry (Differences)

For many decades, cars were shipped using Bill of Lading forms (BOL). Today, however, there are many modes of transportation that have replaced the paper bills of lading (BOL) forms.

Below, we will be highlighting the different forms of bills used in the auto transportation industry. Scroll down to learn the differences.

Negotiable Bill vs. Non-Negotiable Bill

A negotiable bill of Lading informs the carrier that they are able to deliver the goods to anyone who has the original endorsed documents.

The carrier must deliver the goods to the person or consignee specified on the bill of lading. This is a non-negotiable document. It cannot be used to identify who owns the goods, so it must be accompanied with additional documents.

Freight Bill vs. Bill of Lading

Two important documents that are related to shipping are the bill of lading or freight bill.

The bill of lading is a summary of the agreement between the shipper (or receiver). The financial portion of the agreement is described in detail in a freight bill.

Bill of Lading and Bill of Entry

The importer's declaration and the declaration of the customs broker for the import of goods are the basis for the bill. A shipping company creates the BOL (Bill of Lading), a document for shipping products.

Bill of Lading vs. Delivery Order

A bill of Lading is a title, contract, for the receipt, of negotiable document all in one.

The delivery order, on the other hand, simplifies cargo release by notifying the carrier of all responsibilities and that the nominated agent/consignee can now secure cargo


We have now concluded our discussion on the bill of lading. It is an important document with many benefits. A bill of lading can serve many purposes. Digital technology is everywhere these days. You can now also use an electronic bill-of-lading that is safer and more reliable than a traditional bill of lading.

We hope you found this article helpful.